You have a price.What work does it buy?

Please identify the project and site address, the client, the quotation provider and our contact, so we can confirm which project this quotation covers.

Match the parties and address on the quotation and contract. A filename alone may not distinguish documents from different providers.

What are this quotation’s date, version and validity period? Which earlier versions does it replace, and how will it be reconfirmed if it expires or changes?

Keep the quotation date and revision together with a list of its drawing and specification attachments. Do not assume a standard validity period.

Please replace broad labels such as general works or renovation charges with identifiable work descriptions and item references we can use across the documents.

Painting, removal and fixture installation should be distinguishable. A name still needs a scope and specification.

Please identify each item’s location, dimensions or extent, referenced drawing version and handover boundaries with other trades.

Locate the scope on a drawing or attachment. A bathroom renovation label does not by itself include every task in that room.

Where and how was each quantity measured or estimated? Is it confirmed, does it affect final settlement, and who will check it and when?

Keep the dimensions or measurement record. Distinguish quantities used to describe fixed-price work from quantities used to calculate payment.

Please define each pricing unit and what it covers. For a package item, identify the bundled work and how additions or omissions would be priced.

Read the unit with the quantity and scope. Two quotations both using one package need not cover the same work.

For quantity-based items, please show how the quantity, unit and rate produce the subtotal. For fixed-price items, identify the covered scope. Explain how discounts, taxes and other charges enter the total.

Check the arithmetic against the agreed pricing method. A fixed price does not automatically require disclosure of internal material costs or profit.

Please identify the relevant material brand, series or model, dimensions, thickness, grade and colour. How would any substitute specification and price difference be confirmed first?

Connect the item reference to a specification, catalogue or sample record. A brand name may cover several different products.

Please record the work sequence, preparation, agreed tests and completion requirements in the quotation or an identified attachment. Who will confirm anything that needs an on-site assessment?

Keep the agreed method and confirmation record. Clear documentation is not evidence that the work has passed a physical inspection.

Which labour, materials, transport, protection, waste removal, equipment and application costs are included, excluded, separately priced or undecided? How will separate charges be estimated and confirmed?

Distinguish included, excluded or extra, and not yet confirmed. An omission from the text proves neither a free inclusion nor an agreed exclusion.

For each payment, what is its purpose, trigger, confirming party and supporting document? What are the start conditions, duration, completion definition and arrangements for delay notices and revised dates?

Deposits or material-order payments may precede site work: check their purpose and conditions. Match progress payments to the relevant work or documents, not just a calendar date.

Please explain acceptance, defect correction, warranty coverage and start dates, and the reporting contact. Who confirms added or removed work in advance, how is it priced, when is payment due and how is it recorded?

A warranty needs more than a number of years. A change record should cover omissions and reductions as well as extra charges.